July 15, 2026 — Planning, Legislative, and Communications Committee meeting

Agenda

Planning, Legislative and Communications Committee

Wednesday, July 15, 2026 – 4pm to 5:30pm

AGENDA

Location:

10 N. San Pedro, Room 1018, San Rafael, CA 94901

Public Participation:

The public may attend this meeting in-person or remotely using the following Zoom link. On a computer or smart device, go to:

https://us06web.zoom.us/j/86410975522?pwd=UwO6e7gPW6pbuallYyi9OaEnIbEM3b.1

Meeting ID: 864 1097 5522

Passcode: 133349

Respectful Dialogue: 

The Commission on Aging encourages a respectful dialogue that supports freedom of speech and values diversity of opinion. The Commission, staff, and members of the public are expected to be civil and courteous, and to refrain from questioning the character or motives of others participating in the meeting. The County requests that speakers not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of the Commission meeting. Members of the public may comment on any item on the agenda during Commission consideration of the item. The Commission Chair will invite public comment following discussion and voting items and prior to final Commission deliberations. Each speaker will be allotted time for comment as set by the Commission Chair (generally 2 minutes). 

Meeting Agenda: 

1. Call to Order and Roll Call
2. Approval of Agenda
3. Approval of June 2026 Minutes
4. Open Time for Public Expression on Matters not on the Agenda
   (2 minutes per person)
5. Discussion, Voting
   • Ad Hoc Bylaws Committee: 2 mins.
   • Recommendation for Resource Guide: 10 mins. 
     • Distribution plan
     • Update process
     • Language versions
     • Posting of electronic versions
   • Recommendations for general meetings and outreach events:10 mins.
     • Discussion topics
     • Preparation required
   • Communication strategy & commitment recommendations: 10 mins.
     • What is the best way to reach our audience (Community, County, City/Town representatives, non-profit & for-profit organizations, state officials)?
     • What do we want to share and tell them?
   • “All About the Commission” PowerPoint presentation: 10 mins.
     • Consider San Anselmo presentation as template going forward
     • What are key local data points needed for city, town, and district presentations
     • Recommendations
   • Determining the Top Three Priorities of PLC and MCCOA: 10 mins.
   • Pause PLC August Meeting & PLC Time Change: 3 mins.
6. Reports (2 minutes per report – brief comments only)
   • Co-Chair’s Report, Peter Rubens
   • Co-Chair’s Report, Diana López
   • Staff Report
7. Commissioner General Announcements
   (1 minute per Commissioner)
8. Business Items for the Next Agenda
9. Adjournment

Agenda File

Minutes

Planning, Legislative and Communications Committee Meeting Minutes

July 15, 2026, 4:00pm – 5:30pm 

Minutes Summary

RECORDER: Amy Dietz, Staff, Area Agency on Aging (AAA)

LOCATION: 10 N. San Pedro Rd., Room 1018, San Rafael 

PRESENT: Committee members: Diane Doodha, Lauren Elkin, and Peter Rubens

Other: Luanne Mullin, Joan Clemmons, Camille Jolly, Sue, Karen Hawkey

EXCUSED: Diana Lopez    ABSENT: Lee Notowich

1. Call to Order:

The meeting was called to order at 4:05 pm.

2. Approval of Agenda:

Motion Elkin, Seconded Doodha, approved 3-0.

3. Approval June 2026 Minutes:

Motion Doodha, Seconded Elkin, approved 3-0. 

4. Open Time for Public Expression:

• Staff member Dietz remarked that the OAA passed.

5. Discussion/ Voting

a. Ad Hoc Bylaws Committee: Lindsay Alexovich, Lee Notowich, Barry Phegan

b. Recommendation for Community Resource Guide (CRG)

• Will be translated into Spanish and Vietnamese
• The PDF version is being worked on, will then go online.
• Chair Rubens distributed a “Pro User Tips.” He recommends putting it in the CRG when distributing. 
• AAA Program Manager Jolly announced that there will be a link to a JotForm to make changes. For now, the 473info@marincounty.org email is the best way to send updates.
• By end of July, it is anticipated that 80% of Resource Guides will be distributed.
• Dietz sent the distribution list for the Great Age Newsletter.
• Commissioners will be responsible for delivering Resource Guides to specific locations designated by Elkin and Rubens. 

c. Recommendations for General Meetings and Outreach Events

• MCCOA Chair Elkin stated that subject interest presentations will be built into the general meeting. 
• There is no subject meeting in Aug., Dec., Oct (retreat), April (AAA Public Hearing). 
• One-hour educational presentation; 45 min. presentation, 15 min Q and A. Two hr. business meeting.
• Each committee will have a topic.

d. Communication Strategy and Commitment Recommendations

• Onboarding documents are on pause until the County develops its resources. 
• Rubens will review the MCCOA specific onboarding items with Notowich and Elkin in supporting new commissioners and communicating expectations. 
• Teri Dowling talked about the success of the District 2 Listening sessions with service providers. Was more about collaborating. 
  • Determine questions and desired outcome beforehand. 
• Teri and Diane (District 2) and Barry (Health and Nutrition) will share PPTs.

e.  PPT Presentations

• Sue is developing an MCCOA PPT template.

f. Determining the Top Three Priorities

• MCCOA: Collaboration and communication
• PLC:
  • Narrative of the Area Plan
  • Planning for the needs assessment
  • Socialization, connection
    • Outreach, listening sessions, etc.

g.  Time Change Discussion

• 2^nd Thurs. of the month 12:30- 2:30

Meeting adjourned at 5:36 pm.

Next meeting: Sept. 10 at 12:30pm.

Minutes File

Accessibility information

Disability accommodations

For disability accommodations please phone 888-413-9462 (Voice), CA Relay 711, or email at least five business days in advance of the event. The County will do its best to fulfill requests received with less than five business days’ notice. Copies of documents are available in alternative formats, upon request.